Posted in From The Editor's Desk

Kanban Boards

Kanban boards were created in the 1950s by Toyota to help their manufacturing and engineering processes go faster. They used physical color-coded cards to communicate throughout the manufacturing floor where the process was and what materials were needed to finish the job.

Taiichi Ohno, industrial engineer for Toyota created the Kanban system to work more efficiently.

Word Nerd AlertKanban is the Japanese word for “visual signal” or “card.”

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Trello editorial board screenshot from the Trello website: https://trello.com/about/logo

According to Inc. Magazine, approximately 65 percent of the population are visual learners, around 30 percent of the population is made up of auditory learners, who learn best through hearing, and Kinesthetic learners (those who learn best through lectures and conferences) make up just 5 percent of the population. So, no wonder Kanban boards are so prevalent in the workforce.

I use Trello for my editorial Kanban board.  Looking back to 2017,  you can see the original blog post where I was toying with the idea of trying out Trello. A year and a half later, I can say that it helps me keep organized, and not let dates slip. I keep a board for each client I am working with, with their individual projects on cards, color-coded for transparency.  I can see at a glance what is coming up, and what is needed to do NOW. I can maneuver the cards to change the priority depending on what comes up at the last minute, and see if I have time in the editorial calendar to fit it in.

I admit I cannot live without my paper planner, Post-it Notes, colored pens, or magnetic clips, however. What happens if the Internet / WiFi goes down?

The first step is admitting you have a problem… 
“My name is Dara Rochlin and I am an office supply junkie”

So, tell me, are you a physical planner type, or a virtual planner? Are you a Post-it Notes on the whiteboard type? Enquiring minds want to know!

Featured image courtesy of LeanKit

Posted in From The Editor's Desk

New Year … New & Noteworthy 2017

Timeline: January 12th, 2017

Yes, I know it’s past when the ball dropped in New York’s Times Square for the beginning of 2017. I like to think of this post as the beginning of school for the kids, where if I didn’t get the best “first day of school” photo, I’d try all week until I got the one I loved. That became the memory. No one would know (except methe kids who were tired of Mom saying “just one more” … and now YOU, my readers).

Because I’m a major fan of The Sound of Music, as is my daughter (who I’ve trained well), I watch it every time it is on television and sing as loudly as I can. This is probably the one time in forever that the Sixteen going on Seventeen song sung by Liesl and Rolf will actually be applicable. So, for all of you Sound of Music Fans … here you go. Apologies if you’re not a fan, or  if you have never seen the movie … what are you waiting for? ? ?

In 2017, I want to be more organized … yes, for those of you who know me, I am a major list-maker, and try to stay on deadline. Unfortunately, things happen, and things shift, and other things fall off the radar.

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This year, I’m trying to schedule things better so I don’t feel rushed to deadline at 3 a.m. the night before something is due. [Yes, I admit it… I procrastinate… sometimes. Or is that procaffeinate ?]

As Robert Burns wrote in To a Mouse  (1785) “the best laid schemes o’ Mice an’ Men gang aft agley”  [Translated as: ‘the best laid plans of mice and men often go awry.’ — Editor note: The title of John Steinbeck’s Of Mice and Men came from the penultimate stanza of Burns’ poem].

How am I hoping to achieve my goal and keep it resolute for the new year?  It’s two-fold for me. I am working on my first quarter editing calendar now.  I’ve spoken to my wonderful current client list, and gotten their requirements for making their publishing deadlines. I’ve mapped out the busy months and open time slots on paper- here’s that old-fashioned me again with my trusty big calendar.

I’m also a fan of using digital to keep on track when I’m out with my laptop. Here’s what I’m trying for 2017, after having a long discussion with my husband, who is my tech guru. [Hi Honey!]

Trello

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I just started using Trello this week. I really like it to keep all the various deadlines and notes in one place. It’s a place for me to make that ultimate “list of lists”!  Want to learn more… take the Trello tour. Check back with me in three months to see if it works the way I want it to, and if I’m still using it, or a different version of the same type of productivity software. I am hoping to get my Trello board to look like this screenshot:

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Trello editorial board screenshot from the Trello website: https://trello.com/about/logo

Bullet Journal

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I’ve also started to use Bullet Journal to keep my todo lists from being stagnant and getting the long lists accomplished.  I think it will be a good way to visualize what I need to do and keep on track.

This image from Oak.Tree.Journaling makes me wonder if I should have a mindmap. Adding this to my list to think about. Do you have a mindmap? Or a word of the year? Or words? What are they? What do you hope to accomplish this year?

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2017 MINDMAP BY @OAK.TREE.JOURNALING

Here’s the “how to” Bullet Journal video, if you want to join me!

For more information, and a great resource with PDFs and other interesting ways to Bullet Journal, check out a Tiny Ray of Sunshine!

Let me know if you have any productivity tips that you enjoy and find useful! Good luck on your New Year’s resolutions!

Until next time,

Dara